Privacy Policy

Last Modified: July 17, 2008

The Werribee District 4WD Club Inc. acknowledges that privacy is important. We adhere to the Privacy Act 1988, as amended by the Privacy Amendment (Private Sector) Act 2000 and have a firm commitment to protecting your privacy.

By using this website and associated services you acknowledge that you accept the terms of this Privacy Policy. You also acknowledge that the servers which this website are hosted may automatically record information that your browser sends whenever you visit a website. This information may include items such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and any cookies that may uniquely identify your browser. This information may be used for statistical and quality control purposes.

Collection of your personal information
When you sign up as a member of The Werribee District 4WD Club we ask for your personal information as required for club operation (such as your full name, postal address, contact phone number(s), email address, vehicle details & names and birthdays of your partner and/or children). This information is stored on a server that The Club Committee deems to be adequately secured. Where necessary, through legal obligations or otherwise that your information needs to be kept in an alternate form (i.e. printed/written) it will be delivered to the member(s) of The Club Committee who require or are required to keep such information.

Access & Use of your personal information
Upon taking out a membership subscription with The Werribee District 4WD Club Inc., The Club Committee will issue you with a website access username and password which allow you to use and participate online club services and events. Your personal information is also made accessible to the necessary committee members for correspondence purposes, such as posting of The Club Magazine. The Werribee District 4WD Club Inc. will not disclose any personal information to a third party, unless obligated by law, without your written consent.
Throughout daily operations, The Werribee District 4WD Club may be required to share certain pieces of aggregated, non-personal information¹ to verified third parties² for improving the services and/or usefulness of the club.

Information Security
The Werribee District 4WD Club Inc. undertakes appropriate security measures to protect its own and your personal information against unauthorised access, alteration, disclosure or destruction. We restrict access of your personal information to current members of The Club and The Club Committee who require the information to perform a specific task or function as delegated to them by The Club Committee.

Accessing & updating your personal information
The Werribee District 4WD Club make good faith efforts to provide you with access to all your personal information collected by the club. Requests to view all of your personal information held by The Club needs to be put in writing, and the relevant Club Committee members will endeavour to contact you with this information within seven days.
Requested updates, insertions or deletions of information held by The Club are required to be put in writing and forwarded to a member of The Club Committee, who will update or remove the desired information from the club database at their earliest possible convenience, provided it is not required to be kept by law or for the basic functionality of The Club.

Changes to this policy
It is important to note that this policy may change from time to time. Under no circumstances will The Club reduce your rights under this Policy without your explicit written consent. We expect that such changes to this Policy will be minor, and will ensure that the latest version of the Policy is kept on this page. Each version of this Policy will be identified at the beginning of the document by the date of which it was last modified. If any significant changes to this Policy occur, The Club will endeavour to contact you through all appropriate channels³ of changes to this Policy. Prior versions of this Policy are kept on record by the club and can be viewed upon written request to The Club Committee.

Contacting Us
Should you wish to discuss any aspect of this policy, or would like more information on our approach to privacy, please do not hesitate to contact us via the email link at the bottom of each page or by writing to The Club at:

The Secretary,
Werribee District 4WD Club
P.O. Box 449, Werribee 3030.

¹ Aggregated Non-Personal Information: Information that is recorded about members and collected into groups so that it no longer reflects or references an individually identifiable member.
² Verified Third Party: An Organisation, group or individual who has been acknowledged and granted limited access to necessary personal information by the current Club Committee.
³ Appropriate Channels: Attempts to contact you via email addresses or phone numbers listed within The Club's database, by writing to you and/or by posting a notice on The Club website.